EVENT PLANNING GUIDE
Are you planning an event in times of the coronavirus? What may seem impossible at first is actually not all that difficult at second glance. We have put together a summary of the most important tips for you:
- Your chosen venue should be able to present a hygiene concept and infrastructure guide
- Having an experienced partner in the event management sector is half the battle
- Be sure to plan enough space for participants
- Allocate seats in plenary sessions and workshops
- Ensure that events and catering are booked in open areas that are as large as possible
- Register all participants to be well-prepared for the worst-case scenario
- Use regular announcements to remind participants of the rules of conduct
- Remind your participants about their personal responsibility
- Allocate seats with sufficient distance - only every second seat and in checkerboard pattern
Approval is only granted under the following conditions:
- Appointment of a Covid-19 officer for events with 500 or more people: the central contact for all parties involved in the event. The Competence Center in Event Safety Management, a department of the Vienna Branch of the Austrian Red Cross, offers online training sessions for Covid-19 officers.
- Risk analysis: A checklist is used to determine the potential risk of an event.
- Covid-19 prevention concept: An action plan produced on the basis of the risk analysis to minimise the risk of infection. The concept should specify how visitor flows are controlled, hygiene measures and what to do in the case of a Covid-19 infection. The Austrian Red Cross has produced a template as an example of such a prevention concept.